To add recipients, type the email, name of the person in your contact list or the organization’s address list.Enter the shared mailbox address, so the next time you send an email from the shared mailbox, it will appear as an option in the ‘From’ drop-down menu.Right-click on the ‘From’ option and click Remove.If you’re using the shared mailbox for the first time, then you will have to add the email address in the From section drop-down list:.Note: The ‘Show From’ option shows that the receivers will receive the email from a shared mailbox address. Click the ‘…’ icon at the top of the message, and then select Show From.A new message window will appear on the screen. Open MS Outlook and click New Email above the folder list.Once it is added successfully, let’s look at how to send emails from Shared Mailbox. Confidentiality of personal login credentials and inboxes is maintained throughout.Also, there is no need to Cc or use the Forward option. They diminish duplicate and missed emails.These mailboxes promote collaboration and transparency among the members.
The response time of the concerned team reduces, ensuring better customer support.A separate mailbox ensures less confusion and extra storage space and multiplies productivity.A single email copy is stored, unlike in Distribution Lists.It is easier to track all the conversations in a single email thread and divide work accordingly.They also bring along a Shared contact list and Shared Calendar which have their benefits.A single point of contact for all the individuals who are outside the company.But to your surprise, there are multiple reasons behind professionals preferring Shared mailboxes apart from their own. You might be wondering what the need is for another mailbox.
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